HERRIN COMMUNITY UNIT SCHOOL DISTRICT NO. 4
June 10, 2010
6:00 p.m.
Special Meeting
Unit Office Conference Room Mr. Whitecotton, Vice President
500 North 10th Street Presiding Officer
Herrin IL 62948
PUBLIC HEARING – PERMANENT INTERFUND TRANSFER
A notice, as prescribed by law, for a public hearing was published in a newspaper of general circulation within the school district, pertaining to a permanent transfer from the Education Fund to the Transportation Fund for the purpose of paying transportation costs. A resolution pertaining to the Permanent Interfund Transfer may be passed in compliance with Illinois School Code 105 ILCS 5/17-2A, following a public hearing set by the school board or the president of the school board that is preceded by at least one published notice in a newspaper of general circulation within the school district and by posted notice, at least 48 hours before the hearing, at the principal office of the school board. The Superintendent presented a summary of the Permanent Interfund Transfer.
SCHOOL BOARD AGENDA
ROLL CALL: Those present were: Mr. Whitecotton, Mr. Plumlee, Mr. Nesler, Mrs. Harmon, and Mr. Cagle. Mrs. Lukens joined the Board at 6:06 p.m. Absent: Mr. Hudson.
VISITOR PARTICIPATION: There was no request for visitor participation.
NEW BUSINESS:
1. Adopt Resolution to Abolish Working Cash Fund of Herrin Community Unit School District No. 4 and Transfer Funds to the Education Fund – The Board was requested to adopt this resolution directing the District Treasurer to abolish the Working Cash Fund and transfer the money into the Education Fund. Dr. Collins clarified that there was approximately $754,000.00 in the Working Cash Fund that would be transferred to the Education Fund. Mr. Plumlee made a motion, seconded by Mr. Whitecotton, to Adopt the Resolution to Abolish the Working Cash Fund of Herrin Community Unit School District No. 4 and Transfer Funds to the Education Fund. Voting by roll call: Mrs. Harmon, yea; Mr. Nesler, yea; Mr. Whitecotton, yea; Mr. Cagle, yea; and Mr. Plumlee, yea. Voting nay: None. Motion carried 5-0.
2. Adopt Resolution for Interfund Transfer from the Education Fund to the Transportation Fund to Cover Transportation Costs – The Board was requested to adopt this resolution directing the District Treasurer to transact a permanent interfund loan from the Education Fund to the Transportation Fund to cover transportation costs. Dr. Collins clarified that this would be a permanent transfer of funds for the purpose of covering transportation costs. Mrs. Harmon made a motion, seconded by Mr. Whitecotton, to Adopt the Resolution for a Permanent Interfund Transfer from the Education Fund to the Transportation Fund to Cover Transportation Costs. Voting by roll call: Mr. Cagle, yea; Mr. Nesler, yea; Mr. Plumlee, yea; Mrs. Harmon, yea; and Mr. Whitecotton, yea. Voting nay: None. Motion carried 5-0.
REQUEST FOR EXECUTIVE SESSION: NOTE: Because there were no visitors present, the Board remained in the Conference Room to discuss Executive Session items. 6:05 p.m.
Mr. Plumlee made a motion, seconded by Mr. Cagle, to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):
a) Discuss Employment of Specific Employee(s)
Voting by roll call: Mr. Nesler, yea; Mr. Plumlee, yea; Mr. Whitecotton, yea; Mrs. Harmon, and Mr. Cagle, yea. Voting nay: None.
Motion carried 5-0.
A) DISCUSS EMPLOYMENT OF SPECIFIC EMPLOYEE(S)
1. Discuss Hiring Coaches – It was the recommendation of Mr. Mooneyham to hire the following coaches for the 2010-2011 school year:
High School Girls’ Head Basketball Coach – Mr. Bill Green
High School Girls’ Basketball Assistant – Mr. Woody Newsom
High School Girls’ Basketball Assistant – Mrs. Carla Taylor
Herrin Middle School Cheerleading Sponsor – Mrs. Stephanie Allen
Mr. Plumlee made a motion, seconded by Mr. Cagle, to hire Coaches for the 2010-2011 school year, as presented. Voting by roll call: Mr. Plumlee, yea; Mr. Whitecotton, yea; Mrs.. Harmon, yea; Mr. Nesler, yea; and Mr. Cagle, yea. Voting nay: None. Motion carried 5-0.
Dr. Collins requested verbal approval from the Board to proceed with Health Life Safety Projects throughout the district during the summer.
ADJOURNMENT: Mr. Cagle made a motion, seconded by Mr. Whitecotton, to adjourn until the next meeting of the Board of Education rescheduled for Monday, June 21, 2010, at 6:00 p.m. in the Unit Office Conference Room, 500 North Tenth Street, Herrin, Illinois 62948. Voting by roll call: Mr. Cagle, yea; Mrs. Lukens, yea; Mr. Nesler, yea; Mr. Plumlee, yea; Mrs. Harmon, yea; and Mr. Whitecotton, yea. Voting nay: None. Motion carried 6-0.
HERRIN COMMUNITY UNIT SCHOOL DISTRICT NO. 4
June 21, 2010
Unit Office Conference Room Mr. Mike Hudson, President
500 North Tenth Street Presiding Officer
Herrin Illinois 62948
PLEDGE OF ALLEGIANCE: Mr. Hudson led the Pledge of Allegiance.
ROLL CALL: Those answering roll call were: Mr. Plumlee, Mr. Nesler, Mrs. Harmon, Mrs. Lukens, and Mr. Hudson. Absent: Mr. Whitecotton and Mr. Cagle.
BIDS:
1. Accept Bread and Milk Bids for 2010-2011 School Year – Dr. Collins reported that bids for bakery and dairy products for the 2010-2011 school year were accepted until 2:00 p.m., Monday, June 14, 2010. Copies of bid forms were included in Board packets.
It was the recommendation of the Superintendent to award contracts for Bakery and Dairy goods for the 2010-2011 school year to the following:
Bakery Products Earthgrains Baking Company, Inc. (Sara Lee)
1811 Taylor Avenue
Louisville KY 40213
Dairy Products Prairie Farms Dairy, Inc.
742 North Illinois Avenue
P.O. Box 2887
Carbondale IL 62901
Mr. Plumlee made a motion, seconded by Mr. Nesler, to award Bakery Bids for the 2010-2011 school year to Earthgrains Baking Company, Inc., and to award Dairy Bids for the 2010-2011 school year to Prairie Farms. Voting by roll call: Mrs. Harmon, yea; Mr. Nesler, yea; Mr. Hudson, yea; Mrs. Lukens, yea; and Mr. Plumlee, yea. Voting nay: None. Motion carried 5-0.
VISITOR PARTICIPATION: There was no request for visitor participation.
CONSENT AGENDA:
1. Open Minutes – The Board was requested to adopt the open minutes of May 10 and 22, and June 10, 2010.
2. Payment of Bills, Herrin Unit #4 – No questions were heard on the lists of bills presented for payment.
3. Payment of Bills, WC CTE System - As fiscal agent for WC CTE System, payment of bills must be approved by the Board of Education. No questions were heard on the list of bills presented for payment.
4. Treasurer’s Report for May 2010 – No questions were heard on the Treasurer’s Report submitted for May 2010.
5. New Construction, Buildings and Grounds Report – No questions were heard.
6. Establish Meeting Time and Place – The Board must establish the date, time, and place of the Board’s regular meetings prior to the start of the fiscal year. Upon authorization from the Board, meetings were scheduled for 6:00 p.m. on the 2nd Monday of each month at 500 North Tenth Street, Herrin, IL 62948 (Unit Office Conference Room or any room in the District as needed.)
The date, time, and place was also established for Buildings and Grounds and Finance Meetings. Upon authorization from the Board, the Buildings and Grounds meetings were scheduled for 9:00 a.m. on the Monday preceding each monthly Board meeting at 500 North Tenth Street, Herrin, IL 62948.
The Finance Subcommittee Meetings were scheduled for 7:00 a.m. on the Wednesday preceding each monthly Board meeting at 500 North Tenth Street, Herrin, IL 62948.
In the event any meeting must be rescheduled, prior notice will be sent.
7. HHS 2010-2011 Parent-Student Handbook – As in the past, authorization was requested to prepare the final copy of the 2010-2011 High School Parent-Student Handbook that will be distributed to all students at the beginning of the school term. A copy of a change to the handbook was included in packets.
8. Prevailing Wage Resolution - The District must adopt in June this School Board Resolution ascertaining the Prevailing Rate of Wages for Laborers, Workmen, and Mechanics employed on public works of our school district. Mr. Nesler made a motion, seconded by Mrs. Lukens, to adopt and approve the items listed, and not extracted, from the Consent Agenda for Monday, June 21, 2010. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
OLD BUSINESS:
1. Other Old Business – None.
SPECIAL REPORTS:
1. School Health Services – End of Year Report – Mrs. Shelly Moake had prepared an end of year School Health Services Report for review. No votes or actions were required.
NEW BUSINESS:
1. School Board Policies/Administrative Guidelines – The Board was requested to adopt the following School Board Policies and Administrative Guidelines: (The first reading was conducted May 10, 2010)
New By-Law #0169 Open Meetings Act Officers
Revised Policy #1530 Administrative Evaluation
Revised Policy #3160 Physical Examination
Revised Policy #3362 Anti-Harassment
Revised Policy #3419.02 Privacy Protections of Fully Insured
Group Health Plans
Revised Policy #3430.01 Family & Medical Leaves of Absence
Revised Policy #4160 Physical Examination
Revised Policy #4362 Anti-Harassment
Revised Policy #4419.02 Privacy Protections of Fully Insured
Group Health Plans
Revised Policy #4430.01 Family & Medical Leaves of Absence
Revised Policy #5112 Entrance Age
New Policy #5335 Care of Students With Chronic Health Conditions
Revised Policy #5510 Student Use of Cellular
Telecommunications Devices
Revised Policy #5517 Anti-Harassment
Replacement Policy #5605 Suspension/Expulsion of
Students With Disabilities
Revised Policy #9150 School Visitors
Mr. Plumlee made a motion, seconded by Mrs. Lukens, to Adopt the School Board Policies and Administrative Guidelines, as presented. Voting by
roll call: Mr. Plumlee, yea; Mr. Hudson, yea; Mrs. Harmon, yea; Mr. Nesler, yea; and Mrs. Lukens, yea. Voting nay; None. Motion carried 5-0.
2. Adopt Resolution to Create 2010-2011 Working Cash Fund – The Board was requested to adopt this resolution authorizing the District Treasurer to create a Working Cash Fund for the 2010-2011 school year.
Mrs. Harmon made a motion, seconded by Mr. Plumlee, to adopt the Resolution to Create the 2010-2011 Working Cash Fund. Voting by roll call:
Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
3. Adopt Resolution for Interfund Loan from Education Fund to Transportation Fund for May 2010 - $89,200.00 – The Board was requested to adopt this resolution authorizing an interfund loan from the Education Fund to the Transportation Fund for the payment of May 2010 transportation bills.
Mrs. Harmon made a motion, seconded by Mr. Plumlee, to adopt the Resolution for Interfund Loan from Education Fund to Transportation Fund
for May 2010 - $89,200.00. Voting by roll call: Mr. Hudson, yea; Mrs. Harmon, yea; Mrs. Lukens, yea; Mr. Plumlee, yea; and Mr. Nesler, yea.
Voting nay: None. Motion carried 5-0.
4. Adopt Resolution to Transfer $5,202.75 from Education Fund to Debt Service Fund for May 2010 Capital Lease Payments and to Transfer $178,057.50 from Sales Tax Fund to Debt Service for May 2010 Bond Interest Payment – The Board was requested to adopt this resolution authorizing the District Treasurer to make transfers as presented.
Mrs. Harmon made a motion, seconded by Mrs. Lukens, to Adopt the Resolution to Transfer $5,202.75 from Education Fund to Debt Service Fund
for May 2010 Capital Lease Payments and to Transfer $178,057.50 from Sales Tax Fund to Debt Service for May 2010 Bond Interest Payment. Voting
by roll call: Mr. Hudson, yea; Mrs. Harmon, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Lukens, yea. Voting nay: None. Motion carried 5-0.
5. Adopt Resolution to Transfer $371,551.13 from Sales Tax Fund to Capital Projects Fund for Construction Costs – The Board was requested to adopt this resolution authorizing the District Treasurer to make the transfer as presented.
Mr. Plumlee made a motion, seconded by Mr. Nesler, to Adopt the Resolution to Transfer $371,551.13 from Sales Tax Fund to Capital Projects Fund
for Construction Costs. Voting by roll call: Mrs. Harmon, yea; Mr. Nesler, yea; Mr. Hudson, yea; Mrs. Lukens, yea; and Mr. Plumlee, yea. Voting
nay: None. Motion carried 5-0.
6. Adopt Resolution Authorizing the Purchase of Land for School Purposes Pursuant to 105 ILCS 5/10-20 and 105 ILCS 5/10-22.35A (2010) – The Board was requested to adopt this resolution authorizing the purchase of property next to Herrin Middle School.
Mrs. Harmon made a motion, seconded by Mr. Plumlee, to Adopt the Resolution Authorizing the Purchase of Land for School Purposes Pursuant to
105 ILCS 5/10-20 and 105 ILCS 5/10-22.35A (2010). Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and
Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
7. Other New Business – None.
REQUEST FOR EXECUTIVE SESSION:
Mr. Plumlee made a motion, seconded by Mrs. Lukens, to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):
a] Discuss Student Disciplinary Case(s)
b] Consider Approval of Closed Minutes
c] Discuss Employment, Resignation, Retirement and Compensation of Specific Employee(s)
d] Discuss Purchase or Lease of Real Property
e] Discuss Collection Negotiation Matters
Voting by roll call: Mr. Hudson, yea; Mrs. Harmon, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Lukens, yea. Voting nay: None. Motion
carried 5-0.
A. DISCUSS STUDENT DISCIPLINARY CASE(S)
1. Discuss Student Disciplinary Cases – Student H.S. – Mrs. Harmon made a motion, seconded by Mr. Plumlee, to enter into the Educational Program Contract, as presented, between Herrin CUSD No. 4 and student H.S., effective June 22, 2010, with the understanding that upon failure to comply with any terms or components of the contract, the Board of Education shall immediately adhere to the expulsion timeline. Voting by roll call: Mrs. Harmon, yea; Mr. Nesler, yea; Mr. Hudson, yea; Mrs. Lukens, yea; and Mr. Plumlee, yea. Voting nay: None. Motion carried 5-0.
2. Discuss Reinstatement of Student A.S. - The Board was requested to grant reinstatement of student A.S. to Herrin High School, effective Tuesday, June 22, 2010. Mr. Plumlee made a motion, seconded by Mrs. Harmon, to reinstate student A.S. to Herrin High School, effective June 22, 2010. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
3. Discuss Reinstatement of Student L.F. – The Board was requested to grant reinstatement of student L.F. to Herrin High School, effective Tuesday, June 22, 2010. Mr. Nesler made a motion, seconded by Mr. Plumlee, to reinstate student L.F. to Herrin High School, effective June 22, 2010. Voting by roll call: Mr. Nesler, yea; Mrs. Lukens, yea; Mr. Plumlee, yea; Mrs. Harmon, yea; and Mr. Hudson, yea. Voting nay: None. Motion carried 5-0.
B. CONSIDER APPROVAL OF CLOSED MINUTES
1. Closed Minutes - May 10 and 22, and June 10, 2010 – Mrs. Harmon made a motion, seconded by Mrs. Lukens, to adopt the closed minutes of meetings held May 10 and 22, and June 10, 2010. Voting by roll call: Mr. Plumlee, yea; Mr. Hudson, abstain; Mrs. Harmon, yea; Mr. Nesler, yea; and Mrs. Lukens, yea. Voting nay: None. Motion carried 4-0-1.
C. DISCUSS EMPLOYMENT AND COMPENSATION OF SPECIFIC EMPLOYEE(S)
1. Approve FY11 Administrative and Support Staff Salaries - The Board was requested to approve FY11 salaries for administrative and support staff. Mr. Plumlee made a motion, seconded by Mr. Nesler, to approve FY11 administrative and support staff salaries, as presented. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
2. Discuss Hiring Technology Assistant – It was the recommendation of Mr. Wrolson to hire Logan Clendenin as a Technology Assistant at Herrin Middle School for the 2010-2011 school year. Mrs. Harmon made a motion, seconded by Mrs. Lukens, to hire Logan Clendenin as a Technology Assistant at Herrin Middle School for the 2010-2011 school year. Voting by roll call: Mr. Hudson, yea; Mrs. Harmon, yea; Mrs. Lukens, yea; Mr. Plumlee, yea; and Mr. Nesler, yea. Voting nay: None. Motion carried 5-0.
3. Accept Resignation of Title I Math Aide – The Board was requested to accept the resignation of Ms. Becky Bailie from the position of HMS Title I Math Aide. Mrs. Lukens made a motion, seconded by Mr. Plumlee, to accept the resignation of Ms. Becky Bailie from the position of HMS Title I Math Aide and to authorize the Superintendent to post a vacancy notice. Voting by roll call: Mr. Hudson, yea; Mrs. Harmon, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Lukens, yea. Voting nay: None. Motion carried 5-0.
4. Accept Letter of Intent to Retire – The Board was requested to accept the letter of intent to retire at the end of the 2013-2014 school year as presented by Mr. Mike Newbold. Mr. Nesler made a motion, seconded by Mr. Hudson, to accept the letter of intent to retire at the end of the 2013-2014 school year as presented by Mr. Mike Newbold. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
5. Discuss Hiring Noon-Aides/A.M. Supervisors – It was the recommendation of Mr. Horn to hire Ms. Deanna Erdley and Mr. Chuck Broadway as noon-aides and A.M. supervisors at Herrin Elementary School for the 2010-2011 school year. Mr. Plumlee made a motion, seconded by Mrs. Lukens, to hire Ms. Deanna Erdley and Mr. Chuck Broadway as noon-aides and A.M. supervisors at Herrin Elementary School for the 2010-2011 school year. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
6. Discuss Hiring Elementary Teachers – It was the recommendation of the administration to transfer/hire the following elementary teachers for the 2010-2011 school year:
Transfers:
John Estes Transfer to 4th Grade from 5th Grade
Jene’ Workman Transfer to 1st Grade from 3rd Grade
Wendy Ridings Transfer to 3rd Grade from Title Math
New Hires:
Kaci Lukens 4th Grade
Michelle Lawwill-Johnson 1st Grade
Mr. Plumlee made a motion, seconded by Mrs. Harmon, to transfer elementary teachers for the 2010-2011 school year, as presented. Voting by roll call: Mrs. Lukens, abstain; Mr. Hudson, yea; Mr. Plumlee, yea; Mr. Nesler, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 4-0-1.
Mrs. Harmon made a motion, seconded by Mr. Hudson, to hire elementary teachers for the 2010-2011 school year, as presented. Voting by roll call: Mrs. Harmon, yea; Mr. Nesler, yea; Mr. Hudson, yea; Mrs. Lukens, abstain; and Mr. Plumlee, yea. Voting nay: None. Motion carried 4-0-1.
7. Authorization to Post Teacher Aide Vacancies – The Board was requested to authorize the Superintendent to post a vacancy notice for teacher aides for the 2010-2011 school year. Mr. Plumlee made a motion, seconded by Mr. Nesler, authorizing the Superintendent to post a vacancy notice for teacher aides for the 2010-2011 school year. Voting by roll call: Mrs. Lukens, yea; Mr. Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.
8. Accept Resignation/Post Consumer and Family Sciences Vacancy – The Board was requested to accept the resignation of Mrs. Vickie Damron from the position of High School Consumer and Family Sciences teacher and to authorize the Superintendent to post a vacancy. Mrs. Lukens made a motion, seconded by Mr. Nesler, to accept the resignation of Mrs. Vickie Damron from the position of High School Consumer and Family Sciences teacher and to authorize the Superintendent to post a vacancy. Voting by roll call: Mr. Nesler, yea; Mrs. Lukens, yea; Mr. Plumlee, yea; Mrs. Harmon, yea; and Mr. Hudson, yea. Voting nay: None. Motion carried 5- 0.
D) DISCUSS PURCHASE OR LEASE OF REAL PROPERTY
1. Discuss Purchase of Property – No report at this time.
E) DISCUSS COLLECTIVE NEGOTIATION MATTERS
1. Discuss Cook Negotiations – No report at this time.
ADJOURNMENT:
Having completed items on the agenda, Mr. Nesler made a motion, seconded by Mr. Plumlee, to adjourn the meeting until the next regular
meeting rescheduled for Tuesday, July 20, 2010 at 6:00 p.m. in the Unit Office Conference Room. Voting by roll call: Mrs. Lukens, yea; Mr.
Hudson, yea; Mr. Nesler, yea; Mr. Plumlee, yea; and Mrs. Harmon, yea. Voting nay: None. Motion carried 5-0.